H&S Plan and H&S Folder

Health & Safety Plan – Health & Safety Folder

According to P.D. 305/1996 “Minimum health and safety requirements in temporary or mobile

Construction sites in compliance with directive 92/57/EOK”, before the start of operations in constructions sites, the contractor of the project is responsible for the developments of H&S Plan (aka SAY) and H&S Folder (aka FAY).

Both SAY & FAY are a part of essential supporting documents of the project, and must be available on-site.


The SAY includes H&S rules that will be implemented in the construction site, specific corrective measures that need to be implemented against hazardous activities as well as data for:

  • Safe crossing in construction site’s workplaces and safe access to each working position.
  • Description of the project’s tasks
  • Pedestrian and vehicle circulation in the construction site
  • Analysis of the methods used in each project’s task
  • Establishment of storage spaces and means of waste disposal
  • Establishment of restrooms, dining areas and First Aid stations
  • Scaffolding construction study

The FAY includes:

  • Projects’ registry and its technical description
  • Plans “as built”
  • Products’ registers
  • Health & Safety guidelines that must be considered in future activities of the construction projects, i.e. maintenance, cleaning etc.


The Occupational Health & Safety Organization and Management System (aka SODAYE), is described in DIPAD/oik/14.01.2003 regarding “Prevention and Management of occupational hazards in public works’ construction”.

The public works’ contractor is required to carry out the works in a safe manner and according to corresponding legal provisions and the guidelines of the Project’s Owner, as expressed through the corresponding authority regarding occupational health and safety.

The contractor must implement the Occupational Health & Safety Organization and Management System at the project in order to minimize the occupational risk.

The minimum requirements of the SODAYE are:

  • Declaration of Health and Safety Policy
  • Appointment of Safety Officers, Safety Coordinators and Occupational Physicians
  • Subcontractors’ H&S management system
  • Safety procedures regarding accident investigation, first aid, personnel training, etc.
  • Safety Guidelines in working activities and necessary, specialized studies required.
  • Project’s H&S schedule of audits and meetings
  • Full conduction of SAY and FAY
  • Detailed documentation of hazardous sources and risk assessment for each task and subtask of the project
  • Project’s operation and maintenance manual, upon each activities’ completion


The Hygiene & Safety Measures’ Study for underground projects (aka MMYA) and Hygiene & Safety Plan for subcontractors is described in P.D. 225/1989 regarding “Hygiene and Safety in underground technical projects”.

In article 26 of P.D. 225/1989 it is mentioned that “the owner of the project is obligated, before the commission of the entirety of the project to contractors, to set as a conventional term, the commission of the conduction of Hygiene & Safety Measures’ Assessment to the contractor”.

The contractor is obligated to conduct the MMYA within thirty days after signing the contract, and in any case, prior to the start of any activity of the project and submit it to the owner of the project and the Occupational Inspection Force.

The MMYA includes the assessment of general risks as well as risk in each phase of activities of the project, and the corresponding prevention measures. The study includes the following:

  • Each phase of activities’ analysis
  • Analysis of the methods used in each project’s task
  • Analysis of hinge and support methods
  • Construction site circulation
  • Ventilation and lighting studies
  • Establishment of flammable & explosive materials’ storage space

Each subcontractor is obligated to conduct the Hygiene and Safety Plan for the corresponding underground technical task that is going to perform. Subcontractors submit the Hygiene and Safety Plan to the contractor of the entire project, prior to the start of any activities.